Privacy policy

1. Controller

RMV RegioMedienVertrieb, owner Dirk Mayer, Urbanstraße 71, 10967 Berlin, email: mail@regiomedienvertrieb.de, telephone: +49 30 754 374 85

2. What data we process

When you use our service, we process the information you provide in the application: details of persons (name, date and place of birth, nationality, address), of the company and the business premises, of the activity, your contact email, the billing address, your signature as well as uploaded proofs of identity and other documents. When the website is accessed, the server processes technically necessary access data (IP address, time, page accessed, browser).

3. Purposes and legal bases

• Preparation, checking and dispatch of your trade notification to the competent authority, contract processing and invoicing – Art. 6 Abs. 1 lit. b GDPR.
• Retention of invoices and business records under commercial and tax law – Art. 6 Abs. 1 lit. c GDPR.
• Secure operation of the website, prevention of misuse (e.g. limiting requests) – Art. 6 Abs. 1 lit. f GDPR.

4. Recipients

Your trade notification and the required enclosures are received by the competent trade office. We use Deutsche Post AG for dispatch by registered mail. The website and all data are hosted by Hetzner Online GmbH, Industriestr. 25, 91710 Gunzenhausen (server location Nuremberg, Germany), with whom a data processing agreement is in place. No data is transferred to countries outside the EU.

5. Retention period

We delete incomplete applications after 14 days. We delete proofs of identity 30 days after completion of the order. We retain invoices and business records in accordance with the statutory periods (up to 10 years), without ID copies.

6. Cookies

We only use technically necessary cookies so that your application can be saved temporarily and the session can be secured. There are no analytics, advertising or tracking services.

7. Address suggestions

Suggestions for places and streets come from a database on our own server. Your entries are not passed on to third parties for this purpose.

8. Security

Transmission is TLS-encrypted. Uploaded documents are stored in encrypted form outside the publicly accessible area and are accessible only to authorised staff.

9. Your rights

You have the right of access (Art. 15 GDPR), rectification (Art. 16), erasure (Art. 17), restriction of processing (Art. 18), data portability (Art. 20) and to object to processing based on legitimate interests (Art. 21 GDPR). Please contact the address given above.

10. Right to lodge a complaint

You may lodge a complaint with a data protection supervisory authority, for example the Berlin Commissioner for Data Protection and Freedom of Information (Berliner Beauftragte für Datenschutz und Informationsfreiheit), which is responsible for us, Alt-Moabit 59–61, 10555 Berlin.

Last updated: October 2026. The German version shall prevail.